13+ School Safety Audit Checklist Templates in PDF | WORD (Note: The link below will open in a new tab.). Download this School Safety Audit Checklist Template Design in Google Docs, Word Format. An audit report is intended to be an organized way to provide results from a safety and security audit of a school or facility. A brief exit conference with the principal or facility manager should be scheduled to provide a few general comments about what was observed pending the actual writing and finalizing of a report. School Safety | The Mississippi Department of Education EOP requirements have been changed through several bills and statutes. The process should follow a logical progression, such as: 1. Write the District Audit Report: Collect all facility Audit reports and organize them by function or area into the districts predetermined reporting format. It enables leaders and safety officers to verify the effectiveness of said programs by identifying whether or not they are able to proactively recognize potential hazards in workplaces. The Division Safety Survey is administered to capture information from the division level on policy changes and division level practices. Easily Editable, Printable, Downloadable. TxSSC recommends districts share Audit findings in closed session to protect vulnerabilities and develop improvement plans. Schedule the On-Site Audits (Instructional and Non-instructional Facilities): Schedule the on-site Audits with the facility administrator or their designee before the Audit. The following lists some steps that need to be followed if you want to ensure that the audit is conducted properly; Before you can conduct a safety audit, the first that needs to be done is an inspection of the general environment. School Safety Audit Review Checklist | STARS Toolkit Free School Safety Quarterly Audit Checklist, 7. The purpose of an intruder assessment is similar to that of a drill in that it tests the adherence of school staff and students to established school or facility access control and visitor management procedures. Ad hoc safety audits should also be performed whenever a new process, equipment, or tool is introduced into the existing system. Her background in Communication Arts enables her to leverage multimedia and improve the quality of her work. Audits should be avoided when the schedule is severely altered, during special testing days, or when operations have ceased. However, while ready-to-use digital safety audit templates can now be downloaded for free in place of using traditional paper-based ones, it is generally considered good practice to customize your safety audit templates to fit your use case in order to maximize their efficiency and effectiveness. An intruder assessment should be conducted prior to the scheduled site visit of the school or facility if possible. School Safety and Security Audit Toolkit - Texas State University The information provided in this form should be specific. Local: 512.245.8082, Texas School Safety Center Safety audits are typically performed by safety officers who walk around the workplace, assessing risks and hazards then noting their findings using a pen and clipboard. However, many of the checklists and regulations apply to these other situations. A security audit can only be as effective as the experts that carry out it, so it helps to entrust the procedure to those with the requisite knowledge and experience. Capture information of the building and occupants and perform a, A safety walk checklist, also known as a management walkaround, puts managers in the field to observe work in progress, Use a weekly site safety inspection checklist to perform an extensive audit of a job site. Before distributing your safety audit procedure template or checklist to the rest of your auditors, ensure that it covers the necessary checks to comply with safety audit standards relevant to your business. School Safety Audit Review Checklist Prepare K-9 Searches Administration All Clear Checklist Floor Checklists Staff Assignments Table Top Exercises Scenarios For Drills Reunification Letters Sample Announcements Staff Evaluation NEMLEC STARS Community MOA Drill Letters Students have written permission to leave school grounds. If that is not possible, following current visitor protocol, the intruder should be able to enter the school and observe adherence to current protocol or exploit the protocol to see the reaction of staff and students. Competent records of accidents allow auditors to extend limited attention to known problem areas better. Facilities and areas within school facilities used as polling places. The school or facility walk-through is a visual assessment of all building interiors and exteriors including grounds using the School Facility Audit Checklist. 2013-2016 Texas School Safety Center, all rights reserved. Consequently, providing a safe and orderly school environment remains an ever-present priority of the Mississippi Department of Education. Beautiful designs include images, fonts & artwork, Construction Safety: Daily Construction Safety Checklist Template, Compensation and Benefits Audit Checklist Template, Environmental Compliance Audit Checklist Template. School staff monitors all entrances and exits during arrival and departure of students. A compliant safety audit procedure trumps a good safety audit procedure. Free Child School Safety Audit Checklist Template, 9. This proactive process will help ensure that students can maximize their learning . Includes checks for fire prevention, general safety, vehicles and more. Click on the link below for sample questions that may be used during the entrance conference. Conduct a school inspection checklist - free download | Lumiform 2T 2T 22.1-279.8 of the Code are shown below in italics. An entrance conference is an introductory meeting, usually lasting about one hour, with the principal or facility manager and other members of the school or facility to review survey results, discuss campus concerns, and ask and answer questions about safety and security concerns. Other changes to the school safety audit process enacted as of July 1, 2013, in . It is recommended to notify local law enforcement that serves the facility of the intruder assessment, while ensuring school-based law enforcement and staff at the audited site are unaware. When determining audit team recommendations, the team should reflect on the following: The audit team should prioritize the needs of the facility while making recommendations for improving safety and security. All Secondary Containers (squirt bottles, spray bottles, coffee cans, glassware, etc.) Beautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter. The conversion equation is based on 25 C and 1 atmosphere. Includes checks for first aid facilities, fire prevention, emergencies, site security, PPE and more. The report should include the following sections: The facility audit team should develop a list of commendations and recommendations. If the campus or facility is large or encompasses many buildings, the audit may take longer than one day. Preparing Audit Team Members: Once Audit teams have been established, it is time to develop and communicate the responsibilities that each team role will entail. In most cases, the site visit can be completed in one day. Appendix C: Suggestions for Facilitating Inspections offers strategies for preparing for inspections conducted by regulatory agencies. PDF Virginia School Safety Audit The facility audit checklist is a guide, and some items in the checklist may not be present in some school or district facilities or not be applicable to current operations. Once the listing is provided to the auditor, their job is to look for potential job-related injuries that might occur in these functions. School Safety Audit Checklist Template Includes links to databases and a wide variety of safety and health related material. Conduct the walk-through while the school or facility is in as normal an operational mode as possible. This toolkit provides institutions of higher education with a model process for conducting ongoing safety and security assessments required under Texas Education Code 37.108. Busy operational periods at non-instructional facilities such as buses arriving or leaving the transportation facility, maintenance and support staff deployment, and activities at special event venues. A career-technical program or course may still contain hazards, even if all of the checklists indicate good compliance. Acknowledgments Download. This ensures that safety practices are modified if necessary; preserving the overall safety in the workplace. Lastly, ensure the superintendent and the districts board of trustees to sign the District Audit Report. Surveys and/or interviews should be part of the audit process and provided to students, teachers, staff, and parents in advance of any site visit. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance. Maintaining a safe and secure school building involves planning in five major categories: Prevention - actions schools take to prevent an emergency incident. Does the data indicate a need for this criterion to be in place at the school or facility? Conduct an exit conference with the school principal or facility manager and selected staff to share preliminary audit results with school administration. The U.S. Department of Labor/Employment Standards Administration/Wage and Hour Division . Aside from including the identified risks, safety audit checklists ideally indicate the likelihood, severity, and potential impact level of the said risks. The reporting period for submitting audit results to the TxSSC during this audit cycle is from April 14, 2025 to September 15, 2025. There may be a ramping up atmosphere created by managers and supervisors working to ensure compliance ahead of the audit as the date of an annual audit approaches which might lead to discouragement. Use our Online Editor Tool to list down audit tasks such as checking the cost of classroom maintenance. Portable or temporary classrooms and buildings. The checklist allows the audit team to assess specific aspects of safety and security within a school or support facility. Skip the hassle of making a School Safety Audit Checklist format by downloading our Editable Template. A safety audit is the process of gathering information to assess the risks and hazards in the workplace. Condition of facilities and emergency response equipment and supplies. Updated Sep 2019. The purpose of the School Safety Audit is to help schools think about safety issues. It covers: electrical safety, PPE, general site conditions, powered lifts and more. TxSSC recommends that multiple audit team members evaluate each section of the facility to provide a comprehensive and objective assessment that captures the different perspectives of team members. Free School Curriculum Areas Safety Audit Checklist, 11. Exhaustive sample reports are a protection assessment prerequisite and target. Depending on the communication process for the district, this report should be presented to the school principal, leadership team, or facility manager, as well as shared with the district administration. 1. This template outlines a list of key areas and criteria for inspection, including cleanliness, sanitation practices, chemical handling procedures and more. The School Audit Report Template is provided to assist in writing a school or facility specific report capturing safety and security information identified in the facility audit. Appendix D: Emergency Procedures in Public Secondary Schools in the Event of a Chemical Spill describes planning regulations pertaining to emergency response. Division leaders are required to certify completion of these surveys annually, Virginia School Survey of Climate and Working Conditions, 5) School Safety Inspection Checklist and Certification, Annual Certification of School Safety Audit Assessment, Virginia Department of Criminal Justice Services, Virginia Center for School and Campus Safety and Public Safety Services, School Security Officer (SSO) Certification Program, School Crisis Management Plan Review and Certification, Disproportionate Minority Contact (DMC) in the Juvenile Justice System, Victims Crisis Assistance and Response Team (VCART), Comprehensive Community Corrections Act (CCCA) & Pretrial Services Act (PSA), Guidelines for Electronic Monitoring/GPS Programs, Crisis Management Plan and Certification page, Guidance - School Safety Inspection Checklist, 2022 Virginia School Safety Survey Data by Question, 2022 Virginia Division Safety Survey Data by Question, 2022 Non-Traditional School Safety Survey Data by Question, 2021 Virginia School Safety Survey Data by Question, 2021 Virginia Division Safety Survey Data by Question, Contact Licensing and Regulatory Services, Blueprints for Change: Criminal Justice Policy Issues in Virginia, Virginia Law Enforcement Professional Standards Commission, Virginia School Crisis Management Plan Review and Certification (annually), Virginia School Survey of Climate and Working Conditions (administered in the Spring), School Safety Inspection Checklist (due every three years; next due date 2023). A safety walk checklist, also known as a management walkaround, puts managers in the field to observe work in progress and identify opportunities to improve the safety of that work with the workers involved. The Comprehensive Documentation Review Checklist may be used to ensure that all documents identified were thoroughly reviewed by the audit team as part of the audit process. To accurately assess current safety and security conditions, audits should be conducted during normal school or facility operations when students or staff are present. The report can be shared across the team or key stakeholders through weblink, PDF, Word, or CSV. Close the inspection by providing observations and recommendations, and sign off. All information these cookies collect is aggregated and therefore anonymous. We take your privacy seriously. Upon leaving the school the intruder should document the date and time of the assessment, which areas of the school were accessed, the amount of time before the intruder was observed or approached, and visitor procedures in use at the school. Conduct an exit conference with the school principal or facility manager and selected staff to share preliminary audit results with school administration. The team that conducted the audit for that facility should write the report. Good safety audits and inspections help inform teams so they can create effective control measures against risks and hazards. Capture information of the building and occupants and perform a site audit to identify all fire hazards. Download more risk assessment templates here. The School Facility Audit Checklist addresses the following facility types: Conduct a review of documents associated with each school or facility. A playground safety checklist is a form or template that outlines essential playground safety tasks, reminders, and other work to be done by facility maintenance personnel to ensure that safety hazards are minimized, if not eliminated. While the exact steps and specifics of each safety audit may vary depending on numerous factors, the following principles apply to effective safety audits regardless of industry: Different businesses have different processes, workplace layouts, and safety regulations to comply with. Texas State University This ensures that the documentation process is timely and accurate. Free School Safety & Security Audit Checklist, 5. Acknowledges reviewers and contributors to the project. 36 Are 6 fire drills conducted annually? The audit team should schedule the site visit, including an entrance conference, with the principal or facility manager as the start of the audit for that facility. Signs are visibly posted listing items not allowed in the school e.g. Traffic patterns, drop-off and pick-up areas, bus loading areas, and commercial deliveries. Is there appropriate direction notices for fire exits? Additional Resources 4. The intruder should not resist actions taken by the facility staff upon discovery and should show identification and permission from the district to conduct the assessment, if requested. It includes information identified during the facility audit. The safety officers who conduct the safety inspections are more familiar with day-to-day operations. An intruder assessment that tests current access control and visitor management procedures at each facility. 6. This information can also be used by colleges and universities with occupational safety and health programs. The Centers for Disease Control and Prevention (CDC) cannot attest to the accuracy of a non-federal website. CDC twenty four seven. A safety audit is the process of gathering information to assess the risks and hazards in the workplace. There are also legal regulations to be aware of that can differ per state, city, or country. The entrance conference is an opportunity to communicate with the principal and staff about the planned activity of the audit team while on-site, to understand safety and security needs and perceptions of administration of that facility, and to discover items that the audit team may need to pay special attention to during the assessment. This template can be used to audit training programs and emergency and safety procedures. Some of which are the following: Once you have the right tools to conduct effective safety audits, next comes knowing when and how often you should use them. Include commendations of observations of good practices as well as observations on areas that appear to need improvement. For example, a factory safety audit checklist may have different factors in it compared to a construction companys safety audit checklist or a farm houses safety audit checklist, so it is important to be aware of the different nuances your industry may have. A: Although important safety and health regulations need to be considered in adult career-technical education classes and science classes, these checklists have not been developed with these target classes in mind. The TxSSC recommends using the Audit Checklist to ensure all four parts of the facility are audited with detailinterior, exterior, climate and culture, and operations data and documents. Other essential elements include management commitment, employee and student training and involvement, student safety and health competency testing, established procedures to follow in an emergency, and a coordinated effort to eliminate any hazards that are found. 2013-2016 Texas School Safety Center, all rights reserved. Toll Free: 877.304.2727 Each school shall submit a copy of its school safety audit to the relevant school division superintendent. GENERAL Fire Lane in front of school kept clear. Please view the Virginia School Survey of Climate and Working Conditions page for more information. Sec. 601 University Drive Will the addition of this criterion make the school or facility a safer or more secure place. Through enabling legislation ( 9.1-184), the Virginia Center for School and Campus Safety (VCSCS) has been designated to collect, analyze, and disseminate various Virginia school safety data including school safety audit information. The current audit cycles and reporting periods for K-12 school districts and open-enrollment charter districts are below. This safety inspection checklist should be completed by the project manager on all site visits. The Safety Checklist Program can benefit schools by helping them do the following: The Safety Checklist Program was modeled after a manual developed in New Jersey entitled Safe Schools: A Health and Safety Check. You can also see more onAudit Checklist in Word. Attention to safety and security should not be thought of as an annual or a once every three-year event. Chapter 4. Safety Checklists and Indexes | NIOSH | CDC This includes re-evaluating improvement plans at least annually to document how decisions are made and to report on progress. Surveys or interviews of students, teachers, staff, and parents. Each chapter builds on the preceding one to develop a workable plan for implementing a checklist program. TxSSC recommends that surveys or interviews be conducted several weeks ahead of the site visit. School Safety and Security Audit Toolkit | Texas School Safety Center The Superintendent or designee will certify completion to the Virginia Center for School and Campus Safety annually by August 31 via the Division Safety Survey. Formatting your safety audit as a checklist in particular makes risk assessments easier to conduct, as it gives you a clear view of things to look out for and observe. Be sure to include commendations and recommendations; identified improvements prioritized by importance of safety and security to staff, students, and property; and potential costs of improvement for each area. Q:Are the checklists all I need for a safety and health program at my school? In addition, some of the statements provided may not be applicable to some districts or facilities. Includes checks for first, Inspection Checklist for Manufacturing Facilities, Created by the Canadian Centre for Occupational Health and Safety (CCOHS), this Safety Audit Checklist can be used for performing, Use this checklist to inspect engineering workshops used for research, teaching or maintenance, and any associated storage areas. Development of Emergency Operations Plans 7. Chapter 1: Making Sense of Regulations gives background information concerning the regulatory agencies and regulations that are applicable to career-technical education. Cost-benefit analysis may be considered in deciding what recommendations to make to improve an area of concern. For businesses based in North America, safety officers need to be aware of applicable. One or more members of the audit team (not known at the facility) should conduct an intruder assessment. Free School Health & Safety audit Checklist, 6. 601 University Drive PDF SCHOOL SAFETY and SECURITY CHECKLIST - RBCS The culmination of the Virginia School Safety Audit is a review of all components at the school and division level resulting in, recommendations for structural adjustments, changes in school safety procedures, and revisions to the school boards standards for student conduct.. Many of these topics are discussed in Chapter 2: How to Establish an Effective Occupational Safety and Health and Environmental Safety Program . [3.07 and 552.76]. Local: 512.245.8082, Texas School Safety Center August 31 is the deadline for district audit completion, and the final date to submit the completed DARtool to the TxSSC is September 15. Both appear below where appropriate in the audit process. Forfeited Asset Sharing Program. The report should identify areas and processes that need improvement as well as commending those good practices and conditions present. Copies of the facility audit report should also be submitted to the superintendent or their designee for documentation as well as for inclusion in the district reporting of audit results to the board of trustees in accordance with Texas Education Code 37.108(b). The intruder(s) need to develop a plausible story to access the facility without causing panic and do so in a non-aggressive manner, such as trying to enter from the back of the facility and walking their way to the front office. Created Date: Is this criterion considered a best practice in school or facility safety and security? Conducting a safety and security audit of a facility consists of the following: An assessment of facility and district policies and procedures. Inspections should, Safety Inspection Checklist for Project Manager, This safety inspection checklist should be completed by the project manager on all site visits. However, the task may seem overwhelming! Contact DCJS: 1100 Bank Street, Richmond, VA 23219. This refers to the auditor carrying out a physical inspection of those areas. They help us to know which pages are the most and least popular and see how visitors move around the site. Free School Safety Audit Checklist Template 4. This can help enhance fire safety awareness and identify fire risks. Q: Do the checklists cover science classes and adult career-technical education classes? Both appear below where appropriate in the audit process. Health and Safety: This section is used to document the current health and safety status of your facilities, and it's vital to maintaining a safe learning and working environment for K-12 students, teachers, and staff. This can be quite the hassle since physical forms are susceptible to damage, loss, and unauthorized access. Download our template. Health and safety audit: template and examples | The Key Leaders DISCLAIMER: Mention of any company or product does not constitute endorsement by NIOSH. have appropriate hazard labels. safety binders in place and up to date? Chapter 2: How to Establish an Effective Occupational Safety and Health and Environmental Safety Program outlines ways to ensure that an effective program is instituted and maintained.